Choosing A Caterer
Tuesday, December 14th, 2010Choosing a caterer to take care of food and refreshments for your event isn’t a particularly hard job, but it’s worth giving it a bit of time and thought to make sure you get the best possible service. Our guide offers some top tips for choosing the right caterer. Firstly, know your event inside out. Think about what you’re looking for and make sure you know when and where it will be held so caterers will be able to tell you straight away whether or not they’re available.
You should think about your event in detail so you can give as much information as possible to your prospective caterers. You should know whether it will be a social or professional occasion and whether you want a buffet or a more formal meal. Also consider the requirements of your guests – are any of them vegetarian or do they have religious food needs? You could also consider whether or not your event will have a theme as some caterers specialize in that sort of thing.
Your next task to make a list of all the caterers who could do the job. It’s a good idea to get recommendations from friends or colleagues as word of mouth can often be the best advertising. If you have a florist or hired venue for your event, you should also ask them if there are any good caterers they work with regularly as they often have established professional relationships. Failing that, you can get a comprehensive list of caterers from the internet or your phone book.
So, you’ve got your list and now it’s time to narrow down your options. Call your prospective caterers to talk about your event. Find out if they’re available on the day of the event and discuss your budget with them to make sure it’s feasible for both of you. Get all the detail you can about the sort of food and service they offer to make sure it matches your needs. Make sure they’re insured and have all the necessary licenses, as well as willing to accommodate you.
Once you have eliminated any options that don’t work for you, arrange face-to-face meetings with the remaining caterers to discuss your needs in more detail. All good caterers will be happy to do this so you should be suspicious if they say no. Ask to see photographs of their previous events and ask them to come up with a catering proposal. You can then compare these and choose the one you like the best, allowing you to get the best deal available for your event.
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